Terms of Service

These terms are between you and the operator of Tallyside (“Tallyside”, “we”, “us”). Tallyside is early-stage software and is currently operated by its founder rather than by an incorporated company. When a company is formed, these terms will be updated to name it and you will be told.

By creating an account or using Tallyside, you agree to these terms. If you do not agree, do not use it.

Tallyside is software for nonprofit organizations to manage membership, volunteering, participation, mentoring programmes and giving: publishing opportunities, taking signups, recording attendance and hours, and reporting on them.

You normally use it through an organization. That organization decides what it records about you and who within it can see what. Your relationship with the organization is between you and them.

It is not an accounting system or a general ledger. It records giving and the funds gifts are directed to; it does not model expenditure and is not a book of record for your accounts.

It does not give tax, legal or financial advice. Tallyside makes no statement about whether an organization is tax-exempt or whether any gift is tax-deductible. Receipts, acknowledgements and tax statements are the organization’s responsibility and it should take its own advice.

It is not a background-screening provider. Where the product records whether a background check is clear and unexpired, it is recording a result an organization obtained elsewhere. Deciding who is safe to work with children is the organization’s responsibility and its legal obligation.

It does not forecast. Where a figure is not known, the product says so rather than estimating it.

You must be old enough to enter a contract where you live, or have a parent or guardian do so. Young people take part in programmes through their organization, and a guardian’s consent is the organization’s responsibility — see the Privacy Policy.

Keep your sign-in details to yourself and tell us if you think somebody else has them. You are responsible for what happens under your account.

Give accurate information. An organization relies on your records to report to its funders.

Do not use Tallyside to break the law, harass anybody, or access data belonging to another person or organization. Do not attempt to defeat the separation between organizations, probe or attack the service, or automate access in a way that degrades it for others.

Do not falsify attendance. Hours recorded here are reported to funders and, in some programmes, count toward legal or grant obligations. Deliberately recording attendance that did not happen may be fraud against the funder.

Treat safeguarding records with the seriousness they carry. Access to them is restricted; using that access for anything other than protecting the people concerned is a serious misuse of the service.

Tallyside is currently provided at no charge and has no paid plan. There is no billing, no subscription and no feature that costs money today.

If paid plans are introduced, we will publish the terms and give existing organizations notice before anything they use begins to cost money. Payment processing fees charged by Stripe on donations are Stripe’s, are deducted from the gift, and are recorded against it.

An organization’s data belongs to that organization. We do not sell it, and we do not use it to build products for anybody else. We store and process it to provide the service.

You can get it out. Organizations can export members, events, attendance, hours, donations and funds as CSV. We do not hold data hostage to keep a customer.

You can delete your account at any time — see Delete your account. Some records are kept afterwards with your identity removed, for the reasons set out in the Privacy Policy.

You keep ownership of what you put into Tallyside — your profile, photographs, notes and files. You grant us the permission needed to store, display and process it in order to run the service for you and your organization.

Only upload content you have the right to upload. Take particular care with photographs of young people, which need consent from a parent or guardian.

The Tallyside software, name and branding are ours. These terms give you the right to use the service, not to copy, resell or reverse-engineer it.

Tallyside is early-stage software provided as it is. We do not promise it will be uninterrupted or error-free, and we do not offer a service-level guarantee. We may change or remove features.

To the fullest extent the law allows, we disclaim implied warranties of merchantability, fitness for a particular purpose and non-infringement.

Keep your own copy of anything you cannot afford to lose. The export in §7 exists for this, and using it is the sensible precaution.

To the fullest extent the law allows, we are not liable for indirect, incidental, special or consequential losses, or for lost profits, lost data or lost goodwill.

Where liability cannot be excluded, our total liability is limited to the greater of the amount you paid us in the twelve months before the claim, or one hundred US dollars. Since the service is currently free, that figure will usually be the latter.

Nothing here excludes liability that cannot lawfully be excluded, including for death or personal injury caused by negligence, or for fraud.

If your use of Tallyside in breach of these terms causes a claim against us, you agree to cover the reasonable costs of defending it. This does not apply where the claim arises from our own breach or negligence.

You may stop using Tallyside and delete your account at any time. An organization may end its use and take its data with it.

We may suspend or end access where these terms are breached — in particular §5 — or where required by law. Except in serious cases we will tell you first and give an opportunity to put it right. The retention described in the Privacy Policy still applies afterwards.

We may update these terms. Material changes will be notified to organizations rather than only posted here, and the date at the top always reflects the current version. Continuing to use Tallyside after a change means accepting it.

These terms are governed by the laws of the State of Georgia, United States, without regard to its conflict-of-law rules, and the courts of that state have jurisdiction.

Please raise a problem with us first at support@tallyside.com. Most things are resolved by asking.

If any part of these terms is unenforceable, the rest continues to apply. Not enforcing something once does not waive it. These terms, with the Privacy Policy, are the whole agreement between us about the service.

Contact: support@tallyside.com. See also Privacy Policy and Delete your account.